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A U T H O R I Z AT I O N R E Q U E S T
SAMPLE FOOD AND/OR BEVERAGE DISTRIBUTION ARAMARK has the exclusive food and beverage rights within the Seattle Convention Center (SCC). Organizations and/or their exhibitors may distribute sample food and/or beverage products only upon written authorization.
ORDER FORM
| GEN ER A L CON D I TI ON S | 1. Items dispensed in the exhibit space are limited to products manufactured, processed or distributed by exhibiting company. 2. All items are limited to SAMPLE SIZES and may be distributed from the exhibit location only. a) Non-alcoholic beverage samples, including energy drinks, are limited to a three (3) ounce maximum container. b) Food items are limited to a 2 ounce or bite-size portion. 3. The applicant named acknowledges having sole responsibility for sampling product in compliance with laws including King County Health Code and the Washington State Liquor Control Board. City of Seattle Health Department permits, including food handler permits, are the sole responsibility of applicant and must be displayed and accessible during the show. 4. Food and/or beverage items as traffic promoters (i.e., cookies, coffee, bar service) MUST be purchased through ARAMARK. Convention name_____________________________
Phone number ______________________________
Company name______________________________
Fax number _________________________________
Company website_ ___________________________
Product to be sampled ________________________
Booth/Room number__________________________
Portion size _________________________________
Contact name________________________________
Proposed method of distribution _______________
Street address_ ______________________________
Purpose for sampling: _____________________
City, state, zip________________________________
Product representation_ ____
Services required*: ____________________________________________________________________________ *Appropriate charges will be quoted after your request has been received. Please Note: This is not an order form – an ARAMARK Sales Manager or SCC Exhibitor Services Manager will contact you to obtain more information regarding the services you require. All sample requests MUST receive prior approval from ARAMARK. Non-compliant exhibitors will be asked to remove outside product from the venue immediately. Storage: Limited storage is available. Please call for fees and additional information. By signing below, applicant understands and agrees to the terms and conditions above. Applicant signature_________________________________________________ PLEASE COMPLETE THIS FORM IN ITS ENTIRETY AND RETURN TO: Seattle Convention Center ATTN: Exhibitor Services 705 Pike Street Seattle, WA 98101 (206) 694-5015 - Fax (206) 212-2328 exhibitor.services@seattleconventioncenter.com
Date___________________
| 206. 694. 5015
EXHIBITOR BOOTH
FOOD & BEVERAGE SAMPLING POLICY The Seattle Convention Center (SCC) has exclusive rights to the sale and service of all food and beverage products within the facility. Catering services are provided by ARAMARK on our behalf. This exclusive right also applies to your sponsors and exhibitors for any catering services provided within the booths, unless the sponsor or exhibitor manufactures, processes or distributes the food or non-alcoholic beverage product as a normal course of their business. Sponsors or exhibitors in the business of food or non-alcoholic beverage products can provide samples as specifically defined below.
| F OOD & B E VER AGE S AMPLING |
FOR EXAMPLE:
Licensee understands Licensor is the exclusive inhouse food service provider. Licensee's exhibitors are permitted to conduct food and beverage sampling and promotion in conjunction with their participation in this show. This permission is granted subject to the following conditions and is applicable to both Licensee and its exhibitors:
- ABC Pharmaceutical wants an espresso bar in their booth to draw attendees: This service must be contracted from ARAMARK, as ABC is in the business of pharmaceuticals, not coffee.
- A. Any exhibitor who manufactures, processes or distributes food as a normal course of their business may distribute samples, provided their food samples are no larger than bite size and beverages no larger than 3 ounces. B.
- Any exhibitor who does not manufacture, process or distribute food as a normal course of business, may purchase product from Licensor's food service division with no limits on the quantity or size of portions. Exhibitors must comply with the terms of the food service division contract.
- C. Licensee/show management will be responsible for notifying its exhibitors of these rules and be responsible for their enforcement, as well as any applicable charges should its exhibitors fail to meet their obligations as specified in Licensor's rules and regulations.
- XYZ Specialty Coffee Company wants an espresso bar in their booth to promote their coffee product: They can provide their own equipment, staff and product; however they can only offer beverage samples up to 3 ounces. Alcoholic product must be discussed with, and approved by, ARAMARK before any commitments are made to sponsors or exhibitors. Alcohol services must also be approved by the contracted Licensee/show management. All Washington State liquor laws apply. The specific language as it will appear in your license agreement (contract) is outlined following. For any questions, please consult with your SCC sales representative.