Exhibitor Info Center

Booth rates & what's included

Every booth price includes: table & chair (quantities vary with booth size), one 500-watt electrical outlet, one WiFi connection, the monthly Wedding Discount Club lead list, booth drape and identification sign. No hidden fees. *Some restrictions apply; subject to availability.

Additional fees (if applicable): $20 if you do not have a Seattle Business License · Blanket Food Sampling Permit participation $125.

Show colors: white back and side drapes. Booth floors are concrete (Skybridge and Gown Sale are carpeted), so bring a floor covering or rent one from Fern.

Payment options

• Standard plan, 3 equal payments: 1/3 deposit due 15 days after acceptance, 1/3 due August 10, 1/3 due October 10.
• Monthly autopay to your credit card on the 1st or 15th of each month.
• Payment in full: net 30.
• Applications are accepted year-round. If you're accepted after October 10, due dates are set from your acceptance date.
• Web advertising: due in full 30 days from invoice, or at your annual renewal date if you already advertise.

Acceptance, booth placement & cancellation

Acceptance

1. Complete the online application and use the notes to describe your product or service.
2. Show management evaluates new applicants and accepts based on the best fit for the show.
3. You're notified by phone if accepted, and booth placement is offered then.
4. Contract and payment schedule follow.
5. A signed contract and payment by the invoice due date secure your participation and booth.

SWS reserves the right to refuse any exhibitor or potential exhibitor.

Booth placement

Booth selection is by seniority (years with SWS), not booth size or preference. Exhibitors choose their own locations, with a required 10′ separation between like businesses (aisles excluded).

Returning vendors: apply by March 15 with your account in good standing to keep seniority. If the floorplan is unchanged you keep your booth. Selection appointments start after March 15 and finish by the end of May. Sign the participation agreement within 10 days of placement. Upgrades and downgrades depend on availability.

New vendors: accepted year-round. Accepted before the end of May: you get a selection appointment. After May: you pick your booth on acceptance. Sign within 10 days. You can watch the floorplan and ask to move if a preferred space opens.

Cancellation

Cancel before June 10: booth payments are refunded minus a 10% admin fee. After June 10: no refund, and no further payments are due.

2027 deadlines

Note: the published Deadlines sheet lists the sampling permit fee as $100, while the Exhibit Rates sheet and the Sampling Permit sheet say $125. This hub uses $125. Show management should confirm.

Move-in, show days & move-out

Load-in, freight & loading dock

The SCC is cash-free. Bring your own cart, because SCC flatbeds are limited and first-come. No children under 16 on the dock, in freight areas, or in the hall during move-in and move-out.

Shipping: freight carriers deliver through Fern (Freight & Material Handling form). SCC does not accept vendor freight.

Move-out (Sun 4–9 pm): pack everything and keep it inside your booth, then get a Dock Pass from the Dock Master (red jacket). Give the pass to your driver before they drive in. Load and leave right away, since vehicles can't park during move-out.

Insurance & rules

Insurance (Terms §18): exhibitors carry comprehensive general liability insurance of $300,000 bodily injury and at least $100,000 property damage. You may provide a Certificate of Insurance naming the Seattle Wedding Show and SCC as co-insured (Terms §17).

• Wedding-related products and services only.
• No subletting or combined booths without written approval.
• No literature or merchandise outside your booth. Prize/raffle boxes not tied to an exhibitor are prohibited.
• Fashion show photos can go in your social posts, but not in boosted posts or paid ads unless you contract with TCM Models & Talent.
• Staff your booth during all show hours.
• No lit candles. Vertical decorative materials must meet NFPA 701, with a tag or third-party certificate.
• Extension cords: 14-gauge, 3-wire, grounded, UL-listed. No cube taps and no daisy-chaining.
• Displays over 8′ tall, or tents and coverings, need a height approval form. Coverings may not exceed 300 sq ft.
• Portable battery power devices must be UL-listed and self-contained, sized for phones or tablets only.
• Vehicles: no more than ¼ tank or 5 gallons, gas cap taped or locked, battery disconnected, extinguisher within 75′.

Vendor badges

Badge allotments: 5×10 = 4 · 10×10 = 6 · 15×10 = 6 · 20×10 or larger = 8. Enter one name per person working your booth by January 8, 2027. Email howard@weddingshow.com if you need more. Pick up badges Jan 21–22 at the Information Booth, or Jan 23–24 at Exhibitor Check-in by the show entrance. Badges aren't personalized and aren't for customers, and you don't need one on move-in days. In this demo, add your badge names in your vendor portal.

Decorator, convention center & food sampling

Fern Exposition Services (official decorator) handles pole and drape, flooring, extra furniture and freight through the OneView portal. Call 800-774-1251, or email Suelena Dugger at sdugger@fernexpo.com. Advance order deadline: Dec 22, 2026.

Seattle Convention Center Exhibitor Services (206-694-5015) handles additional electrical, air/water/drain, internet and upgraded WiFi, phone, catering and AV. Discount deadline: Dec 31, 2026.

Food & beverage sampling: the show holds a King County blanket sampling permit, so you don't need your own. The fee is $125. Fill out the Health Department form and the ARAMARK Food Sampling form, save both as PDFs and email them to howard@weddingshow.com. Unsealed samples require a hand-washing station.

Advertising & marketing

Any web advertiser also gets the Wedding Discount Club lead list at no extra cost. 54% of 2026 attendees found the show through social media.

Awards

Most-used discount code: $500 credit toward next year's booth. Best-displayed booth (exhibitor vote, one large booth 15′+ and one small booth 10′ or less): $500 credit each, plus a feature on weddingshow.com. 2026 winners: JBK Weddings & Events (small) and Sew Generously Bespoke (large).

Wedding Discount Club & leads

Couples join the Wedding Discount Club for vendor deals before and after the show, plus a half-off ticket promo code. Their information goes only to participating vendors, who may not share it with third parties. Every exhibitor and web advertiser receives the monthly Discount Club lead list.

Lodging

The Sheraton Grand Seattle, right next to the convention center, offers a 2027 show rate of $179 for 1 King or 2 Doubles, plus taxes and fees. The group rate expires January 7, 2027. Call 206.621.9000 and mention the "Seattle Wedding Show 2027 Room Block."

Service categories

Beauty & Health · Boudoir Photography · Beverages · Cakes - Desserts · Catering · Consultants · Decorations – Supplies · Disc Jockeys · Flowers · Gift Registry - Gifts · Gown Sale · Gowns · Invitations · Jewelry · Live Entertainment · Lodging · Officiants · Photo Entertainment · Photography · Publications · Suits - Tuxedos · Transportation · Travel · Unique Wedding Services (Other Wedding related services not listed) · Venues (In-State) · Venues – Destination (Out of State) · Videography

Frequently asked questions

When and where is the show?

January 23–24, 2027 (Sat 10–5, Sun 10:30–4) at the Seattle Convention Center Arch, 705 Pike St, Seattle.

How many couples attend?

5,000+ attendees, representing more than 2,000 weddings.

Are there hidden fees?

No. Your booth price includes electrical, WiFi, a table, chair, drape and the monthly lead list. The only extras are the $20 fee if you don't have a Seattle business license and the optional $125 sampling permit.

How do I pick my booth?

Booths are chosen by seniority, keeping 10′ between like businesses. New vendors accepted after May pick on acceptance. See the floorplan.

Can I cancel?

Before June 10 you get a refund minus a 10% admin fee. After June 10 there's no refund, and no further payments are due.

Do I need insurance?

Yes. You need general liability coverage of $300,000 bodily injury and $100,000 property damage (Terms §18).

Can I light candles or hang fabric?

No lit candles. Hanging fabric must be flame-retardant (NFPA 701) and tagged or certified.

Can I give out food samples?

Yes, by joining the show's blanket permit ($125, two forms) by Jan 7.

When can I set up and tear down?

Set up Thu 1–6 pm, Fri 10–6 or Sat 8–10 am. Tear down Sun 4–9 pm.

How many badges do I get?

4 to 8, depending on booth size. Names are due Jan 8.

Is there a hotel deal?

Yes, the Sheraton Grand Seattle at $179/night until Jan 7.

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