GUIDELINES FOR DISPLAY RULES & REGULATIONS
Revised 8/15/26
Contents GUIDELINES DISPLAY............................................................................................................. 2 INSPECTION............................................................................................................................. 2 FLOOR COVERING .................................................................................................................. 2 STRUCTURAL INTEGRITY ...................................................................................................... 2 FIRE MARSHAL REQUIREMENTS .......................................................................................... 3 BOOTH DISPLAY INFORMATION ......................................................................................... 3 STANDARD BOOTH EQUIPMENT PROVIDED .................................................................... 5 DIMENSIONS ...........................................................................................................................6 SIGHTLINE RESTRICTIONS ....................................................................................................6 HEIGHT RESTRICTIONS ......................................................................................................... 7 DOUBLE END BOOTHS .......................................................................................................... 7 EXCEPTIONS ............................................................................................................................ 7
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GUIDELINES DISPLAY The Seattle Wedding Show strives to provide each exhibitor with a reasonable sightline from the aisle. To help accomplish this, we have created the following guidelines, which will be enforced. Questions regarding these guidelines should be directed to howard@weddingshow.com or onsite at our information booth. No children under 16 will be allowed on the loading dock, hand-carried freight, or the exhibit hall during move-in & move-out hours. The SCC's security staff strictly enforces this rule.
INSPECTION Exhibit setup must be completed by 10 a.m. Saturday. Show management will continue to monitor and inspect booth displays during setup and show hours. You will be asked to make changes if your presentation is not compliant. If needed, the Seattle Wedding Show will have the show decorator bring your booth into compliance at your expense.
FLOOR COVERING Floor covering within your booth is not provided but is highly recommended. You may order from the show decorator https://weddingshow.com/s/Fern.pdf You may also bring a floor covering. A popular floor covering that is lightweight and easy to install is anti-fatigue floor tiles. These can be ordered from almost anywhere, including Amazon. (Skybridge & Gown Sale areas are carpeted)
STRUCTURAL INTEGRITY All exhibit displays should be designed and erected to withstand normal contact or vibration caused by neighboring exhibitors, laborers, or installation/dismantling equipment, such as forklifts. Displays should also withstand moderate wind effects that may occur in the exhibition hall when freight doors open and close. Exhibitors should ensure that any display fixtures, such as racks or shelves, are designed and installed properly to support the products or marketing materials displayed.
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FIRE MARSHAL REQUIREMENTS Flame Proofing: All decorative materials hung vertically must meet the NFPA 701 code, either by being tagged to ensure they meet the code or by having a certificate by a third party certifying they have been treated with a flameproofing treatment. To ensure verification of an item’s flame retardant, the following options may be used: 1. A copy of the Certificate of Flame Resistance for the item may be left in the booth during a vendor’s absence. The Certificate of Flame Resistance must indicate the item meets the requirements of either National Fire Protection Association 701 (NFPA 701) and/or the State of California Fire Marshalapproved standard for flameproofing (Note: Certificates of Flame Resistance are valid for one (1) year after which time they must be renewed unless the certificate shows an expiration date stating otherwise or indicates the treatment cannot be removed when laundered) 2. A tag or label affixed to the item indicating it meets either the NFPA 701 and/or The State of California Fire Marshal's approved standard for flameproofing. 3. Only certificates from a third-party certifier or manufacturer of the product(s) are acceptable. Self-treating items are no longer permitted. The use of oilcloth, tarpaper, sisal paper, nylon, Orlon, and certain other synthetic materials that cannot be made flame-resistant is strictly prohibited. Items without a valid Certificate of Flame Resistance shall be removed. If the item(s) cannot be removed from the show floor before the show opening, the show doors may be held, and/or the vendor/exhibitor's booth may be closed! Combustible Storage: Combustible storage, such as packing material, is prohibited throughout the public assembly area, including areas in and behind individual booth spaces. NOTE: Small amounts of brochures and other literature for distribution may be stored under tables ONLY if they are 18" away from electrical cords. No lit candles will be allowed in any booth at any time.
- BOOTH DISPLAY INFORMATION
- 1. Do not encroach on the aisles that border your booth.
- 2. Fire Extinguishers Hose Cabinets, Fire Exits, or Fire Alarms cannot be blocked/covered.
- 3. Storage in your booth:
- a. Empty boxes, packing materials, and garbage must be removed before show opening and during show hours.
- b. All areas are inspected periodically.
- c. Surplus marketing materials and products may be stored under your table but not behind the drapery.
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Extension Cords and Plugs: 1. All extension cords must be a minimum of 14 gauge, three wires, and be grounded. a. Use ties or cable clamps when running the cord. b. Lightweight extension cords or "zip cords" may not be used. 2. Breaker (Power) strips are approved for additional outlet plugs. a. Cube tabs are not allowed. b. Power strips cannot be "daisy-chained". 3. Cords, plugs, and strips must have U.L. labeling. Tents, Canopies, and Awnings: Tents, Canopies, awnings, or coverings over a booth require permission from show management. No booth can continuously cover more than 300 square feet. You are required to have a fire extinguisher (2A 10BC minimum U.L. classification) and a smoke detector placed at the highest point in the tent. Open Flame: 1. No lit candles are allowed. 2. Sterno cooktops do not require a permit, but a booth fire extinguisher is required. Portable Fire Extinguishers: 1. It is highly recommended that you have a fire extinguisher within your exhibit., The Fire Marshal may require one, depending on your exhibit's content 2. Your fire extinguisher must have a U.L. rating of A, 2A, or 10BC. 3. Your extinguisher must display proof of being inspected and serviced annually. Vehicle Display Requirements: 1. Maximum Fuel: ¼ of a tank or 5 gallons, whichever is less. 2. All gas covers shall be taped or have a locking gas cap. 3. Battery cables need to be disconnected and taped. 4. Vehicles with no fuel gauge or a broken fuel gauge will not be allowed on the event floor unless the Fire Marshal's office gives prior approval. 5. Provide a Fire Extinguisher within 75’ of vehicle and have a minimum U.L. rating of “2A – 40 BC”. The extinguisher must be serviced annually and display a certification indicating recent testing. Newly purchased extinguishers must have their dated sales receipt. 6. A fuel load certificate shall be displayed on dash. 7. Electric Vehicles: Keys cannot be present or visible to the public and batteries shall be rendered inoperable by the removal of fuses or other approved methods (batteries do not require disconnection). Permits or Questions? Please call the Fire Marshals' Office at 206-386-1450 or visit http://www.seattle.gov/fire/business-services/special-events The Fire Marshal will be at the SCC during show setup, before show opening, and during show hours to verify all exhibitors are compliant.
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STANDARD BOOTH EQUIPMENT PROVIDED The official show decorator is FERN Exposition Services. They will provide drapes, a table, an identification sign, a wastebasket, and a chair. To receive discounted pricing, place your order using the link before the deadline.https://weddingshow.com/s/Fern.pdf For on-site phone, upgraded or additional Internet connections, electrical, catering, and audiovisual, please visit the Convention Centers' online ordering. https://weddingshow.com/s/conventioncenter.pdf . Your booth includes 500 watts of electrical power and ONE internet connection, regardless of size. Only order additional power and internet connections if needed. For upgraded or additional Wi-Fi connections and options at the Convention Center: https://weddingshow.com/s/smartcity.pdf Each exhibit space will include an 8' high white back wall drape, 3' high white side rail drapes, one-line 7" x 44" identification sign, one 500-watt outlet, one WIFI connection, and one chair and wastebasket. Other items provided are as follows: 5’ x 10’ Booth One 4' draped table One Chair
- 10’ x 10’ One 8' draped table One Chair
- 15’ x 10’ One 8' draped table One Chair
Exhibitors with 20'x10' or larger booths will receive the standard 10'x10' package for every 10 feet of aisle frontage. Except for power (only one 500-watt outlet) and WiFi (only ONE internet connection) are provided regardless of booth size. Show Colors Backwall Drape: White Sidewall Drape White Booth Floor: Grey cement. Booths are not carpeted; we suggest that you bring your own or rent floor covering (Skybridge & Gown Sale areas are carpeted)
FERN Exposition Services 800-774-1251 SCC Exhibitor Services 206-694-5015
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DIMENSIONS The Seattle Wedding Show offers booth widths in 5-foot increments and 10' depths. There are a few exceptions, which will be noted in your contract. The most common booths are 10' wide x 10' deep and 5' wide x 10' deep.
- SIGHTLINE RESTRICTIONS Standard Inline Booth Inline booths are generally arranged in a straight line and have neighboring exhibitors on either side, leaving only the front exposed to the aisle. Shown is a standard 10’x10’ inline booth sightline restriction.
- Corner Booth A Corner inline booth is at the end of a series of booths with exposure to intersecting aisles on two sides. Wall Corner A Wall Corner inline booth is at the end of a series of booths with a gap between the next booth because of a fire exit or at the end of a wall. These spaces will have openings to the aisle and on one side. Shown is a standard 10’x10’ inline corner booth sightline restriction.
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HEIGHT RESTRICTIONS Exhibits must not exceed 8' in height. If your display will exceed 8' in height or you will be covering your booth with a tent or fabric, you must complete a booth display variance form posted on our website at https://weddingshow.com/s/heightrestictions.pdf Please refer to the show floor plan for the maximum height restriction for your booth location before applying for a variance. https://weddingshow.com/s/floorplan.pdf If any part of your booth is approved to exceed the 8' height limit and can be seen from the adjacent aisle, you will be responsible for back draping from the show decorator at your expense. Intent: If a portion of an exhibit booth extends above 8' high, the exhibit booth background will impact the exhibit directly behind that booth.
DOUBLE END BOOTHS These booths require booking at least four 10’x10’ booths and will include two corner spaces. It will be configured into a 20'x20' area with 20' openings in the front and two sides. Sponsors Only: We offer a 15'x20' double end that is similarly configured. The back walls of these spaces are other vendors' side walls and create an exception to sightline rules. See exceptions below for more information.
EXCEPTIONS Tented and framed spaces drape the side of their booth, and swag the drapes for a more finished look. This will be allowed if 50% of the sidewall is left open and clear above the 3' side drape. If you are ordering a side drape for your booth through the show decorator, they offer a horizontal 6’ pole, which means you need to pull the drape back 1' or swag it back to meet the sightline requirements listed above. Canopies and ceiling drapes that have received a height variance approval can swag the ceiling or canopy fabric from the 12' or 10' backdrop down to the 8' horizontal framed pole in the front of the booth. A standard inline booth next to a double-end booth will be marked on the floor plan with a red line. The red line indicates a 10' wall. In this case, you may hang signs, images, and fixtures extended out to the front of the booth on the 10' side drape.