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Vendor Handbook 2027

Show info, inclusions, move-in/out, rules, badges, fire marshal, display tips, awards and advertising.

Converted from the Seattle Wedding Show’s published PDF so it’s searchable and mobile-friendly. Original PDF

Contents General Show Information .................................................................................................................................................. 3 Exhibit Space Information ................................................................................................................................................... 4 Directions, Parking & Transportation ................................................................................................................................ 5 Move-In .................................................................................................................................................................................. 5 Move-Out ............................................................................................................................................................................... 6 Rules and Guidelines .......................................................................................................................................................... 7 Vendor Badges & Conduct .............................................................................................................................................. 11 Fire Marshal Requirements............................................................................................................................................... 11 Booth Display Information................................................................................................................................................. 12 Booth Display Suggestions .............................................................................................................................................. 13 Misc. Opportunities ............................................................................................................................................................ 13

General Show Information Location

Show Dates

January 23rd & 24th, 2027

Move-in Hours

Public Show Hours

Saturday Sunday

1/23/27 1/24/27

10 am – 5 pm 10:30 am – 4 pm

Show Colors

Back & Side Drapes

White

Ticket Information

$20 online (plus fees/taxes) Children under 12 are free

Show Management

Howard Jensen Pam Jensen

Show Decorator

Seattle Convention Ctr Exhibitor Services

206-694-5015

https://seattlecc.com/exhibitors/

Fashion Shows

Saturday Sunday

Noon & 3 pm 1:30 pm

Q&A Panels

Saturday Sunday

2:30 pm 1:00 pm

Move-out

Sunday

4:00 pm – 9 pm

Advanced Shipping Available

Exhibit Space Information Show Decorator:

Pole-Drape & Flooring: Show Colors

FERN Orders

December 22, 2026

Provided Decorator Equipment: Each exhibit area will have an 8' high white back wall drape, 3' high white side rail drapes, one-line 7" x 44" booth location identification sign, and one wastebasket. Additional Equipment provided based on booth size: 5’ x 10’ 10’ x 10’ 8’ white back wall drape 8’ white back wall drape 3’ white side rail drape 3’ white side rail drape 1 line 7” x 44” identification sign 1 line 7” x 44” identification sign Wastebasket Wastebasket One 4’ table draped in white One 8’ table draped in white One chair One chair One 5-Amp/500-watt outlet One 5-Amp/500-watt outlet

One Basic WIFI Connection (1.5 MBPS)

One Basic WIFI Connection (1.5 MBPS)

One Basic WIFI Connection (1.5 MBPS)

Booths 20'x10' or larger will receive the standard 10'x10' package for every 10 feet of aisle frontage. Vehicle booth spaces receive a 4’ table along with standard 10’x10’ package Seattle Convention Center (SCC) Exhibitor Services: 206-694-5015 Seattle Convention Center Orders Services Offered Additional Electrical (500 watts is provided) Air/water/drain Internet & Upgraded WIFI Phone Catering Audiovisual Discounted Order Deadline December 31, 2026

https://seattlecc.com/getting-here/

Sponsors & Loading Dock Only

Exhibits must be ready by 10 am

Bring a Cart: Please bring your own cart(s) to expedite your move-out. SCC has limited flatbed carts available on a firstcome, first-serve basis. Move-In Options: Hand-Carried Freight Information: Loading Docks & Hand-Carried Freight | Seattle Convention Center South Hand-Carried Freight 1400 8th Ave, Seattle • Clearance is 6'5" South Hand-carried Freight Map • Small vehicle access • NOT open Saturday evening OR Sunday morning North Hand-Carried Freight 1509 9th Ave, Seattle 98101 • Clearance at entry is 9’8” • NOT open on Saturday North Hand-carried Freight Map morning Loading Dock - Oversized Vehicle 1315 Hubbell Place, Seattle • You must schedule a time Access before January 8th Loading Dock Map • Complete request form: Loading Dock Request • Loading deck height is 48" • Space is available on the loading dock for exhibitors to carry their materials into the exhibit hall but have vehicles too large for the Hand-carried Freight parking area Advance and Direct Shipments www.fernexpo.com • Exhibitors delivering their display or products with a freight service should use Fern’s website link for the Freight and Material Handling order form. • SCC does not accept vendor freight No Children Allowed During Move-in: No children under 16 are allowed on the loading dock, hand-carried freight, or in the exhibit hall during move-in and move-out hours. SCC’s security staff strictly enforces this rule.

Move-Out Sunday

4:00 pm – 9 pm

Move-Out Options: The SCC has stringent rules governing move-out. Please reference your Sunday Morning Letter left inside your booth or use this link: https://weddingshow.com/s/moveout.pdf South Hand-Carried Freight North Hand-Carried Freight

Loading Dock

No Children Allowed During Move-Out: No children under 16 will be allowed on the loading dock, hand-carried freight, or in the exhibit hall during move-in and move-out hours. SCC’s security staff will strictly enforce this rule.

Rules and Guidelines Wedding-Oriented Products ONLY: The Seattle Wedding Show is proud to allow only purely wedding-related vendors. Show management has established a policy that only wedding-oriented products can be displayed. Products or services not directly or indirectly used to plan a wedding or wedding-related events will not be permitted in the show without approval by show management. Sublet and Combined Exhibits: Under the terms of your "Participation Agreement," exhibitors cannot sublet or combine any portion of their exhibit space without written approval from show management. Dispensing Advertising Materials: No exhibitor can distribute literature or merchandise outside their exhibit area. Exhibitors may only display signs and dispense marketing materials regarding their contracted business and service. Show Management will remove any materials related to companies or individuals not contracted with the show and eliminate the offending Exhibitor from future shows. Additionally, prize/raffle boxes not directly affiliated with an exhibitor are prohibited. Fashion Show Images Allowable Uses: Images captured during any of the fashion shows have limited use. You may use any image in your social media posts EXCEPT: 1. Boosted social media posts on any platform 2. Paid advertising on any social media platform, print ads, or internet advertising Vendors may use images in all forms of advertising if they contract with TCM Models & Talent, obtain permission for use, and pay any required fees. Occupancy of Booth Space: Your exhibit space must be staffed during the advertised show hours. Only the Exhibitor's goods and services contracted with the show can be exhibited in booth space. Exhibits not staffed during show hours will be fined and potentially eliminated from future shows. Networking with Vendors: Business-to-business networking and developing relationships with fellow wedding community vendors is a valuable element of participating in the show. We ask that you foster these relationships before or after show hours. You are welcome to network during show hours, however, be sure you are not interrupting vendors conducting business with attendees. Early Dismantle or Exhibit: Exhibitors who begin to tear down or move out before 4:00 p.m. on Sunday will be subject to a $500 fine and potential elimination from future shows. Aisle Restrictions: No exhibit can obstruct the aisles, encroach on neighboring booths, or operate its presentation, causing interference, annoyance, or endangerment to other exhibitors or visitors. This restriction applies to but is not limited to, the volume of PA systems, musical instruments, or any device with a sound that might be objectionable to Show Management. Exhibitors, agents, employees, and business guests may only conduct business within their assigned exhibit space. Here is a link to more information on display rules. www.weddingshow.com/s/guidelinesforboothdisplay.pdf

Microphones, Amplification & PA Systems: No exhibitor can use a microphone, music amplification, or PA system in their display area. Sound: Video equipment and disc jockey sound systems must be placed toward the back of the exhibit space. Exhibitors are asked to monitor their noise levels from video and disc jockey sound systems and are kept to a level that does not interfere with others. Using sound systems or equipment producing sound is an exception to the rules, not a right. Show management reserves the right to determine when the sound interferes with others and when it must be discontinued. Tape: It is strictly prohibited to use single-sided or double-stick foam tape, cellophane tape, or masking tape on any surface of the Convention Center. Defacement of Convention Center: Decorations may not be affixed to any surface in the building, holes may not be drilled, cored, or punched into the building, and samples may not include stick-on decals or lighter-than-air balloons. Height Restrictions: Exhibits must not exceed 8' in height. If you plan to exceed 8' in height or cover your booth with a tent or fabric, you must complete the booth display variance form posted on our website: https://weddingshow.com/s/heightrestictions.pdf. Please refer to the show floor plan for the maximum height restriction for your booth location. https://weddingshow.com/s/floorplan.pdf. If any part of your booth is approved to exceed the 8' height limit and can be seen from the adjacent aisle, you will be responsible for back draping with white drapery from the show decorator at your expense. Sidewalls: Exhibitors are entitled to a reasonable sightline from the aisle regardless of the size of the exhibit space. Exhibitors can only block with displays half of their sidewall or 5' from back to front (halfway). No part of your sidewall can exceed 8' in height. The back of sidewalls and displays must also be aesthetically pleasing to neighboring booths. No presentation or product can protrude into the aisleways. If your exhibit does not conform to these restrictions, you must complete the booth display variance form posted on our website at https://weddingshow.com/s/heightrestictions.pdf. Signs: Exhibitor identification signs with booth numbers will be provided by show management and must be visible within your exhibit space until the show opens. These signs are provided for identification and locating your booth and are not designed as a marketing tool. Show management highly recommends additional signage. The maximum height for any backdrop is 8' from the floor. If you have received approval from show management for a backdrop that exceeds 8', your maximum backdrop height can be 10' or 12', depending on location and approval. Exhibitor Presentation (Display): The Seattle Wedding Show aims to present the widest variety of wedding-related products and services tastefully and professionally. This includes displays, signage, and personnel. Show Management will contact exhibitors who cannot meet this goal on-site or shortly after the show to discuss their presentation for the following year's show. Continued inability to meet show standards will result in the loss of participation in future shows. Consumer Complaints: Show management is not a mediator for consumer complaints and will not get involved. Exhibitors who have complaints levied against them by consumers to show management will be contacted by management about 8

the complaint. An exhibitor may lose participation in the show if they receive complaints of unethical business practices or do not provide the service or product they promoted. Food or Beverage Samples: The Seattle Wedding Show has obtained a Temporary Event Food & Beverage Blanket Sampling Permit from the King County Health Department. This permit covers all vendors if you follow the steps below. What You Need to Know: • • •

•

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Submit Forms to SWS. (complete each form - save as PDF - attach to email) Email completed forms to Seattle Wedding Show - pam@weddingshow.com We will manage the submission to the Health Department and ARAMARK. Mandatory Compliance. If you don’t turn in your forms, you will not be covered by the permit. You will not be allowed to sample and may face Health Department fines. Hand-washing Station. If you plan to sample food or beverages (other than sealed, prepackaged items), you must provide a hand-washing station. Details: Health Department Guidelines

Garbage: Exhibitors are responsible for removing garbage before, during, and after the show. There is a dumpster and a recycling area on the loading dock. Please do not leave debris in the aisles. You are also responsible for emptying the wastebasket provided in your exhibit space during show hours. The show decorator will empty the wastebasket on Saturday evening if you leave it at the front of your booth. Restocking Supplies: If you need to replenish supplies during the show, use the loading dock for drop off. Storage: Storage of carts, crates, large boxes, or materials too large for your booth is available through Show management. Visit the Information Booth for details. Restrictions may apply. In Booth Storage: You cannot store flammable materials behind backdrops or drapes. However, materials such as flyers and brochures may be kept under your table ONLY if it is 18" away from an ignition source (e.g., electrical power). No Children Allowed During Move-in or Move-out: No children under 16 will be allowed on the loading dock, hand-carried freight, or in the exhibit hall during move-in and move-out hours. The SCC security staff will strictly enforce this rule. 9

Leads Acquired by Exhibitor: The exhibitor agrees that leads acquired at the show are for the sole use of that Exhibitor. These leads must be kept confidential and may not be sold to a third party or used to promote non-exhibitors of The Seattle Wedding Show or any other event. There will be a $3,000.00 fine for each unauthorized use of the Exhibitor List. Refer to the contract Terms and conditions for more information. https://weddingshow.com/s/TermsandConditions.pdf Service Animals: No Pets are allowed, but service animals are welcome during move-in, move-out, and show hours. Service animals are individually trained to perform tasks for people with disabilities, such as guiding blind people, alerting deaf people, pulling wheelchairs, seizure alerting, or performing other tasks. Service animals are working animals, not pets. Images and Music: The Seattle Wedding Show maintains a family-friendly atmosphere during move-in, move-out, and show hours. Please select images for displays and music appropriate for all audiences. Dress Code: We require all exhibitors to be dressed in business casual or business uniforms. Smoking Policy: The Convention Center is a smoke-free facility. Smoking is allowed in Freeway Park or on the street. Conduct: You and your staff should always be courteous to your neighboring exhibitors and attendees. Your staff can only do business from within your exhibit space. Do not stand in the aisle. Conflicts: If you have a conflict with an exhibitor or attendee, please contact show management at our Information Booth. Show management and security are in radio contact with the Information Booth and will respond immediately. Show Management will contact exhibitors who do not follow these guidelines to discuss their conduct for future shows. Continued inability to meet show standards will result in the loss of participation in future shows. Security: The SCC has 24-hour security, and the show will be securely locked after show hours. The SCC and Show Management are not responsible for theft or breakage that could occur in your booth. However, we advise exhibitors to take the following safety precautions: Do not leave your booth unattended during show hours, including arriving before the show opens and not leaving until the show is closed. Valuables that can easily be put into a pocket or purse should be put away or covered each night before leaving. For more information on Display Guidelines Rules and Regulations, visit https://weddingshow.com/s/guidelinesforboothdisplay.pdf

Vendor Badges & Conduct Vendor Badge Procedure: • All exhibitors must provide a list of personnel working in their booth during the show. The deadline is 1/8/27. Please complete one entry for EACH person working in your booth. https://weddingshow.com/name-badge-form • Badge quantity will vary based on booth size. • The badges will be available to pick up on Thursday and Friday at the Information Booth and on Saturday and Sunday at Exhibitor Check-in by the show entrance. • Personnel will be required to show their badge to gain entrance to the show on both days. • We will not provide a pass to anyone we deem not prepared to work in a booth. • Badges are designed to be worn by vendors at the Seattle Wedding Show. • If you lose your badge or need additional badges, visit the Information Booth or Vendor Check-in. • You do not need a Vendor Badge on move-in days. • On show days, if you enter through hand-carried freight or the loading dock, please pick up your vendor badge in the lobby at Vendor Check-in. • Badges will not be personalized. They are used to gain entrance and to identify vendors. • Badges are NOT for public use.

Fire Marshal Requirements The following items are required by the Seattle Fire Marshal's Office for booths at trade shows or otherwise used for display within Seattle city limits. Flame Proofing: All decorative materials hung vertically must meet the NFPA 701 code, either by being tagged to ensure they meet the code or by having a certificate by a third party certifying that they have been treated with a flameproofing treatment. To acquire verification of an item is flame retardant, the following options may be used: 1. A copy of the Certificate of Flame Resistance for the item may be left in the booth when the vendor does not occupy it. The Certificate of Flame Resistance must indicate the item meets the requirements of either National Fire Protection Association 701 (NFPA 701) and /or the State of California Fire Marshal-approved standard for flameproofing (Note: Certificates of Flame Resistance are valid for one (1) year after which time they must be renewed. (Unless the certificate shows an expiration date stating otherwise or indicates the treatment cannot be removed when laundered) 2. A tag or label affixed to the item indicating it meets either the NFPA 701 and/or The State of California Fire Marshal's approved standard for flameproofing. 3. Only certificates from a third-party certifier or manufacturer of the product(s) are acceptable. Selftreating items are no longer permitted. The use of oilcloth, tarpaper, sisal paper, nylon, Orlon, and certain other synthetic materials that cannot be made flame-resistant is strictly prohibited. Items without a valid Certificate of Flame Resistance shall be removed. If the item(s) cannot be removed from the show floor before the show opening, the show doors may be held, and/or the vendor/exhibitor's booth may be closed!

Combustible Storage: Combustible storage, such as repacking material, is prohibited throughout the public assembly area, including areas in and behind individual booth spaces. NOTE: Small amounts of brochures and other literature for distribution may be stored under tables ONLY if they are 18" away from electrical cords. No lit candles will be allowed in any booth at any time.

Booth Display Information 1. Do not encroach on the aisles that border your booth. 2. Fire Extinguishers Hose Cabinets, Fire Exits, or Fire Alarms cannot be blocked/covered. 3. Storage in your booth is acceptable as follows: a. Empty boxes, packing materials, and garbage must be removed before show opening and during show hours. b. All areas are inspected periodically. c. Surplus marketing materials and products may be stored under your table but not behind the drapery. Extension Cords and Plugs: 1. All extension cords must be a minimum of 14 gauge, three wires, and be grounded. a. Use ties or cable clamps when running the cord. b. Lightweight extension cords or "zip cords" may not be used. 2. Breaker (Power) strips are approved for additional outlet plugs. a. Cube tabs are not allowed. b. Power strips cannot be "daisy-chained". 3. Cords, plugs, and strips must have U.L. labeling. Tents, Canopies, and Awnings: Tents, Canopies, awnings, or coverings over a booth require permission from show management. No booth can continuously cover more than 300 square feet. You are required to have a fire extinguisher (2A 10BC minimum U.L. classification) and a smoke detector placed at the highest point in the tent. Open Flame: 1. No lit candles are allowed. 2. Sterno cooktops do not require a permit, but a fire extinguisher is required in your booth. Portable Fire Extinguishers: 1. It is highly recommended that you have a fire extinguisher within your exhibit. Depending on your exhibit's content, the Fire Marshal may require you to have one. 2. Your fire extinguisher must have a U.L. rating of A, 2A, or 10BC. 3. Your extinguisher must be inspected and serviced annually. Vehicle Display Requirements: 1. Maximum Fuel: ¼ of a tank or 5 gallons, whichever is less. 2. All gas covers shall be taped or have a locking gas cap. 3. Battery cables need to be disconnected and taped. 4. Vehicles with no fuel gauge or a broken fuel gauge will not be allowed on the event floor unless the Fire Marshal's office gives prior approval.

5. Fire Extinguisher provided within 75’ of vehicle and have a minimum U.L. rating of “2A – 40 BC”. The extinguisher must be serviced annually and display a certification indicating recent testing. Newly purchased extinguishers must have their dated sales receipt. 6. A fuel load certificate shall be displayed on dash. 7. Electric Vehicles: Keys cannot be present or visible by the public and batteries shall be rendered inoperable by the removal of fuses or other approved methods (batteries do not require disconnection). Permits or Questions? Please call the Fire Marshals' Office at 206-386-1450 or visit http://www.seattle.gov/fire/business-services/special-events The Fire Marshal will be at the SCC during show setup, before show opening, and during show hours to verify all exhibitors are compliant.

Booth Display Suggestions Signage: Your signage is a key part of your participation and should show your business name and describe the service or product you provide. Display: Keep displays focused, clean, and uncluttered. Studies show you only have 3.5 seconds to impact a prospective customer as they walk by (Based on a 10' x 10' exhibit space). Highlight your specials and post prices. Signage is the most important part of your display. Create an inviting booth. Offer samples, demonstrations, drawings, or giveaways. Staff Image: Your staff should be enthusiastic, well-trained, and focused on engaging with the public. Professional attire is recommended. Sales: The Seattle Wedding Show is a selling show. Offer show specials or create incentives to book or buy at the show. Qualifying Leads: There will be many wedding parties attending the show, and you will be unable to talk to everyone. Be prepared with questions that will help pre-qualify them as customers.

Misc. Opportunities Advertising and Promotional Information: The Seattle Wedding Show has an extensive advertising campaign. Public awareness of wedding-related businesses will be high during this time. We recommend you include your show participation in your advertising and social media posts during the months leading up to the show. Wedding Show logos and banners for print or internet use are available at https://weddingshow.com/press. Or utilize free social media templates at: https://weddingshow.com/social-media-templates Most Used Discount Coupon Award: The vendor with the most redeemed coupon codes on ticket purchases will receive $500 booth credit for next year’s Seattle Wedding Show 13

Best-Displayed Booth Award: A QR code for the voting portal is in your daily letter. You may vote for two exhibitors you feel best displayed their product or service. There will be a large booth winner (15' or wider) and a small booth winner 10' or smaller. Each winner will receive a $500.00 booth credit for next year’s Seattle Wedding Show and will be featured on www.weddingshow.com. Lodging: Special Lodging Rates for Exhibitors. The Seattle Wedding Show has negotiated a room block for vendors next to the SCC at The Sheraton Grand Seattle. https://weddingshow.com/s/Lodging.pdf

Advertising Opportunities Social Media Collaboration Campaign: Managing your social media posts can be time-consuming; let us help! We want to allow our vendors to showcase their services within our social media community. You may share your wedding-related brand story, unique offerings, and company milestones with our audience. Social Media Collaboration Campaign Website Advertising: You may advertise on www.weddingshow.com for as little as $200 for a one-year subscription. Check out the Seattle Wedding Show advertising opportunities here: Digital Website Advertising Social Media – Self-Posting: We have provided easy to use, customizable social media templates for our vendors’ use. You may view options here: Free Social Media Templates

Thank you for participating!